What Is Carepatron?

If you run a health clinic, coaching studio, or therapy room, you know that juggling calendars, notes, and invoices can feel like an endless game of whack-a-mole. Carepatron steps in as an all-in-one practice operating system. You get scheduling, electronic health records, Telehealth, secure messaging, and automated billing under one login—no more gluing together five different apps.

Unlike bulky legacy systems that need on-site servers (and a PhD in setup), Carepatron is cloud-based and ready in minutes. It is fully HIPAA compliant, so patient data stays locked down while your team logs in from any device. In short, the platform aims to reduce admin drag so you can put more energy into actual care.

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Core Features

Below are the headline capabilities that keep practitioners coming back. Each one is built to remove friction without adding complexity.

Universal Scheduling & Online Booking

Carepatron’s calendar lets clients self-book, enforces cancellation rules you set, and syncs with Google or Outlook in real time. Color-coding and advanced filters keep multi-provider teams organized. Last-minute changes trigger automatic reminders, slashing no-shows.

Built-In Telehealth (Including Groups)

Why pay extra for video software? Secure HD calls launch straight from appointments, and up to twenty participants can join a group session. No time limits, no per-minute fees, just click “Start call” and you’re live.

Clinical Documentation & AI Scribe

SOAP, DAP, or your own templates—the note editor has you covered. On paid plans, an unlimited AI assistant can transcribe sessions and draft summaries, saving you precious charting time.

Client Portal & Online Forms

Give patients 24⁄7 access to upcoming appointments, invoices, and secure chat. The drag-and-drop form builder replaces clipboard paperwork and auto-stores everything in the client record.

Automated Billing & Payments

Generate invoices straight from completed sessions, accept cards online, and send gentle payment nudges without lifting a finger. Electronic insurance claims are available on the Essential tier and up.

Enterprise-Grade Security

Bank-level encryption, role-based access, and continuous penetration testing keep data safe. Carepatron proudly advertises full HIPAA certification and 99.99 percent uptime.

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Pricing

Carepatron uses straightforward per-user pricing. Pay yearly to unlock the best rate, or go month-to-month if you prefer flexibility.

• Free – $0 forever. Unlimited clients, 1 GB storage, core scheduling, Telehealth, live chat support.
• Essential – $14 / user / month billed annually ($19 monthly). Adds automatic reminders, 5 GB storage, two-way calendar sync, and basic video waiting room.
• Plus – $19 annual ($24 monthly). Unlocks unlimited AI, group video calls, custom branding, and unlimited storage.
• Advanced – $24 annual ($29 monthly). Brings role permissions, white labeling, 90-day data retention, analytics, and a dedicated account manager.

Limited-time promos (like 50 percent off for the first six months) pop up often, so keep an eye out before you subscribe.

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FAQ

Is Carepatron really free forever?

Yes. The Free tier is not a trial; you can onboard unlimited clients without ever entering a credit card.

Does Carepatron work with my existing calendar?

Absolutely. Two-way sync with Google, Outlook, and iCal lands in the Essential plan and above.

Is Carepatron HIPAA-compliant?

Carepatron meets HIPAA, GDPR, and AES-256 encryption standards, plus offers Business Associate Agreements on request.

Can I use Carepatron for group telehealth sessions?

Yes. Up to 20 participants—including multiple practitioners—can join a single video call at no extra cost.

Does Carepatron have an AI note-taking feature?

On the Plus and Advanced plans, you get unlimited AI credits that can draft notes, summaries, and even auto-code diagnoses.

If you want a platform that feels modern without sacrificing compliance, Carepatron may be the sidekick your practice has been searching for.