Dext Review 2026

Last updated: February 2026

Every accountant has the same complaint: clients dump shoeboxes of receipts on them, and someone has to manually key all that data into the accounting software. Dext (formerly Receipt Bank) automates this. Snap a photo of a receipt or invoice, and Dext's AI extracts the supplier, date, amount, tax, line items, and payment method, then publishes it to your accounting software with the right coding.

It integrates with Xero, QuickBooks, Sage, FreeAgent, and other major platforms. Over 800,000 businesses and accounting firms use it. The pitch is simple: stop typing numbers and start reviewing them.

Try Dext Free

AI Data Extraction

Dext's core is OCR + AI that reads receipts, invoices, and bank statements. Accuracy is high for standard documents (printed receipts, PDF invoices). The system learns from corrections, improving over time for your specific document types. Line item extraction pulls individual items from invoices, not just totals, which matters for accurate cost categorization.

Capture methods are flexible: snap photos with the mobile app, forward emails to your unique Dext email address, upload PDFs through the web dashboard, or use the Fetch feature to automatically pull invoices from online supplier portals. The email forwarding is particularly useful. Set up auto-forwarding rules and invoices flow into Dext without any manual action.

Supplier Rules and Bank Matching

Supplier Rules let you set default categories, tax codes, and payment methods for recurring suppliers. Once you code a receipt from Starbucks as "meals and entertainment," every future Starbucks receipt gets the same treatment automatically. For businesses with predictable spending patterns, this eliminates 80%+ of manual coding.

Bank Matching reconciles extracted receipt data against bank transactions, connecting the paper trail to the money trail. This speeds up month-end reconciliation and catches discrepancies early.

Start Automating with Dext

For Accounting Firms

Dext offers Practice plans specifically for accounting firms managing multiple clients. Features include a client portal (clients upload documents directly), practice-wide reporting, staff permissions, and multi-entity management. The value proposition for firms: reduce the hours spent on data entry so your team can focus on advisory work that commands higher fees.

Expense claims and mileage tracking are built in for clients who need employee expense management. Staff submit expenses through the app, managers approve, and the data flows into the accounting system without re-entry.

Document Vault

Every document processed through Dext is stored in a searchable cloud vault. Seven years of receipts, invoices, and statements accessible by date, supplier, amount, or category. For audits, tax inquiries, or simply finding that one invoice from 2023, the vault eliminates the filing cabinet entirely.

Pricing

Business Plans:

• Essentials: ~$24/month. Core features, 1 user, email/mobile capture, basic integrations.
• Advanced: ~$36/month. Multi-user, supplier rules, bank matching, expense claims.
• Enterprise: Custom pricing. API access, advanced analytics, dedicated support.

Practice Plans (for accounting firms):

• Per-client pricing that scales with your book of business. Client portal, firm-wide reporting, bulk features.

Free trial available on all plans.

Strengths

• Accurate extraction: AI reads receipts and invoices with high accuracy. Line item extraction captures detail that competitors miss.
• Multiple capture methods: Photo, email forwarding, PDF upload, and automatic fetch from supplier portals. Something for every workflow.
• Supplier Rules: Set-and-forget coding that eliminates repetitive categorization. Saves hours per month.
• Accounting integrations: Deep connections with Xero, QuickBooks, Sage, and FreeAgent. Data flows seamlessly.
• Document vault: Seven years of searchable, cloud-stored documents. Invaluable for audits.

Limitations

• Handwritten receipts struggle: OCR accuracy drops significantly on handwritten or damaged documents. Manual correction needed.
• Learning curve for firms: Setting up client portals, supplier rules, and firm-wide workflows takes time. Onboarding is not instant.
• Pricing can creep: Per-client pricing for firms adds up as your book of business grows. Calculate total cost before committing.
• Limited outside accounting: Dext is purpose-built for accounting workflows. If you need general document management or project tracking, look elsewhere.
• Mobile app quirks: Some users report occasional crashes and slow syncing on the mobile app, especially with large batches.

Verdict

Dext is the best receipt and invoice processing tool for businesses and accounting firms using Xero, QuickBooks, or Sage. The AI extraction saves hours of manual data entry, Supplier Rules automate recurring coding, and the document vault eliminates paper filing. For accounting firms, the Practice plans turn data entry from a cost center into an automated workflow, freeing staff for higher-value work. If your bookkeeping still involves manually typing numbers from receipts, Dext pays for itself in the first month.

Get Started with Dext